Finance Administrator Team Member

Role Purpose

As a Finance Administrator, you’ll help the Director of Finance to plan and manage the jamboree’s finances. You’ll play a key part in making sure everything runs smoothly — from processing payments to keeping records accurate and up to date — ensuring the event remains transparent, sustainable, and well-managed.

About The Team

The finance team keep our event moving, paying for suppliers, expenses and the site, to receiving and managing all our groups payments. It is a big task but is crucial to the Jamborees success.

What You'll Be Doing

Financial Processing

· Process invoices, credit notes, and expenses accurately and on time.

· Raise and issue invoices when needed.

· Keep the purchase and sales ledgers up to date and make sure everything is approved and reconciled.

· Help manage payments and receipts, including online transactions and bank deposits.

Reconciliations and Reporting

· Reconcile bank accounts, petty cash, and control accounts regularly.

· Help prepare simple financial reports for the finance team and senior leadership.

Administrative Support

· Keep financial records organised and stored securely.

· Support procurement and expense processes.

· Liaise with suppliers, customers, and other team members to resolve queries.

Compliance and Controls

· Follow financial policies and procedures to keep everything compliant.

· Help with audit preparation and respond to queries as needed.

Skills & Qualities Required

· Good with numbers and detail-oriented.

· Well-organised and reliable.

· Good communicator and team player.

Benefits

Time Commitment

Pre Event – 2-4hrs per month increasing in the year prior to the event
During Event – 22nd – 29th July 2028 (this is negotiable)
Post Event – 2-4hrs per month until accounts are closed